Join a fast-paced marketing operations team supporting a large-scale marketing event through contract coordination, workflow tracking, and cross-functional collaboration. This role is ideal for someone who enjoys keeping complex initiatives organized, accurate, and moving forward while partnering closely with teams across legal, finance, and accounting.

Responsibilities

• Coordinate administrative workflows that support participant contracting for a major marketing event
• Prepare contract requests and related documentation, making sure submissions are complete, accurate, and aligned with internal processes
• Track contract progress, update status information, and help maintain reliable operational records
• Monitor deliverables and create status reports for stakeholders across the program
• Support post-event administrative tasks, including participation verification and payment-readiness coordination with partner teams
• Develop and maintain process documentation and standard operating procedures to improve consistency and efficiency
• Work collaboratively with Marketing, Legal, Finance, Accounting, and other stakeholders to keep priorities aligned

Skills

• 1–3 years of experience in business operations or project management
• Strong organizational skills and the ability to manage multiple workstreams and deadlines
• Working knowledge of project management tools or similar tracking systems
• High attention to detail and a commitment to accuracy
• Ability to communicate clearly with cross-functional teams and maintain positive working relationships
• Customer service-oriented mindset with a proactive, solutions-focused approach
• Ability to prioritize tasks and adapt in a changing environment

Preferred Skills

• Experience improving operational processes and documentation
• Background supporting contracting or administrative coordination work
• Comfort working in environments with multiple stakeholders and complex approval paths
• Experience generating reports or tracking program readiness
• Strong sense of ownership and follow-through on assigned tasks

Horizontal is committed to fostering an inclusive workplace where diverse perspectives are valued, respected, and supported. We welcome candidates from all backgrounds and are dedicated to creating equitable opportunities throughout the hiring process and beyond.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.