We are seeking a highly organized Administrative Assistant / Project Coordinator to provide onsite support for managers and directors in a fast-paced environment. This 5-month contract role is ideal for someone who thrives on managing competing priorities, improving processes, and keeping operations running smoothly through strong coordination and communication.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate day-to-day administrative support for leadership
• Arrange onsite and virtual meetings, events, travel, and related logistics
• Prepare polished presentations, correspondence, and business documents
• Track expenses and assist with budget-related administrative tasks
• Support onboarding activities and office setup for new team members
• Help coordinate employee engagement events, including team gatherings and larger group activities
• Serve as a dependable point of contact for scheduling, communication, and administrative needs
• Maintain confidentiality and handle sensitive information with professionalism
• Anticipate scheduling conflicts and proactively resolve administrative issues
• Provide backup support to senior management as needed

Skills

• Proven experience supporting leaders in an administrative or coordination role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and customer service
• Experience coordinating calendars, meetings, events, and team activities
• Solid project coordination abilities and attention to detail
• Proficiency with Microsoft Outlook, including advanced calendar management
• Working knowledge of Microsoft PowerPoint, Excel, Word, and other Office applications
• Ability to work independently in a desk-based, onsite environment
• Problem-solving mindset with a proactive and adaptable approach

Preferred Skills

• Previous experience as an Administrative Assistant, Executive Assistant, or Office Coordinator
• Background supporting internal communications initiatives
• Experience with travel and expense management systems
• Exposure to event planning for employee meetings, town halls, picnics, or similar gatherings
• Experience with project timelines, onboarding coordination, or office operations support
• Ability to suggest improvements to existing processes and workflows

Horizontal is committed to fostering an inclusive workplace where diverse perspectives are valued and everyone has the opportunity to contribute and succeed. We welcome applicants from all backgrounds and encourage qualified candidates to apply.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.