Join a fast-paced procurement operations team supporting communications initiatives with a focus on accuracy, collaboration, and timely execution. This role is ideal for someone who enjoys managing high-volume work, building strong vendor and internal partnerships, and keeping contracts, purchase orders, and invoices moving smoothly from request to completion.

Responsibilities

• Manage purchase requests, change orders, and related procurement workflows from intake through completion
• Draft statements of work and contract amendments using approved templates and guide them through review and execution
• Follow up persistently on approvals and signatures, and escalate issues early when requests are blocked
• Reconcile purchase orders, contracts, and invoices line by line to identify missing details, discrepancies, and overbilling concerns
• Monitor open purchase orders and proactively track blockers, owners, and next steps
• Maintain clean and accurate PO data to support monthly finance spend tracking
• Partner closely with communications teammates, procurement operations, legal, accounting, and finance
• Serve as the main point of contact for vendors and agency partners on procurement-related matters
• Communicate clearly, professionally, and promptly with internal stakeholders and external partners
• Balance urgent requests while keeping ongoing work organized and on track

Skills

• Experience working in a high-volume operations or procurement environment
• Strong attention to detail with the ability to review contracts, purchase orders, and invoices carefully
• Proven follow-through with the ability to manage many open requests through resolution
• Clear written and verbal communication skills
• Comfort using spreadsheets, especially Google Sheets, for tracking and reconciliation
• Ability to determine when to act independently and when to escalate
• Experience working with vendors or agency partners in a professional and solutions-oriented way
• Ability to adapt quickly to changing tools, processes, and priorities

Preferred Skills

• Experience procuring communications, PR, or marketing agency services
• Background in procurement operations or contract administration
• Experience supporting fast-moving teams that require quick responses and thoughtful coordination
• Strong relationship-building skills and a collaborative working style

Horizontal is committed to building an inclusive workplace where diversity, equity, and inclusion are core values. We welcome candidates from all backgrounds and encourage applicants who are excited to contribute to a respectful, collaborative, and equitable environment.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.