Join a dynamic executive communications team supporting high-visibility programs that connect leadership messaging, operational excellence, and smart data practices. This primarily remote opportunity is ideal for someone who enjoys keeping complex workflows organized, improving processes, and helping turn information into polished executive-facing outputs.

Responsibilities

• Support executive speaking engagements from intake through handoff, including tracking requests and keeping priorities organized.
• Create starter briefs, maintain content storage, and summarize engagement requests for internal stakeholders.
• Review and maintain roadmap data to ensure accuracy, consistency, and proper structure for reporting, calendars, microsites, and related materials.
• Monitor how data moves through downstream tools and help identify ways to improve quality, flow, and usability.
• Maintain the Executive Communication Content Hub and related internal pages, including updates, inventory management, audits, and recap communications.
• Monitor shared inboxes and messaging channels, triage incoming requests, and route items appropriately.
• Maintain clear documentation and guidance for recurring operational processes.
• Support reporting and workflow tools, including dashboards, Smartsheet, AI-enabled reporting, executive calendars, and microsites.
• Test automation and AI-enabled workflows, helping identify gaps and opportunities for improvement.
• Partner with the operations manager and cross-functional stakeholders to refine standards, field definitions, and processes.
• Assist with additional executive communication projects such as proofreading, material review, stakeholder coordination, and workflow execution.

Skills

• Bachelor’s degree in business administration, communications, or a related field, or equivalent relevant experience/certification.
• 2–4 years of relevant professional experience.
• Strong project coordination and process improvement skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfort working with Microsoft Office, especially PowerPoint.
• Ability to organize information accurately and communicate clearly with stakeholders.
• Problem-solving mindset with an interest in improving workflows through technology and automation.

Preferred Skills

• Familiarity with CoPilot, Claude, SharePoint, Smartsheet, Box, Slack, and Zoom.
• Experience supporting executive communications, content operations, or similar programs.
• Experience working with dashboards, data structures, or reporting workflows.
• Strong proofreading and editing skills.
• Collaborative, adaptable approach with the ability to work across teams.

Horizontal is committed to fostering a welcoming, inclusive environment where diverse perspectives are valued and everyone has the opportunity to contribute and grow. We believe equity and inclusion strengthen our teams, our work, and the experiences we create for candidates and clients alike.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.