Bring your coordination and problem-solving skills to a role that supports backflow compliance operations and capital plumbing programs in a dynamic property management environment. This position is ideal for someone who enjoys managing multiple priorities, working with vendors and internal partners, and keeping critical operational details organized and on track.

Responsibilities

• Coordinate day-to-day backflow compliance activities, including inspections, testing, work orders, and follow-up actions
• Manage incoming requests, violation notices, inspection questions, vendor communications, and escalation items
• Research and help resolve compliance issues by contacting water authorities, utility providers, vendors, and internal stakeholders
• Track open violations, inspection deadlines, and outstanding work orders to support timely resolution
• Maintain accurate compliance records, program updates, and inspection documentation
• Support capital plumbing programs such as water softener rebuilds and other asset-renewal initiatives
• Maintain project trackers, schedules, asset records, and related program documentation
• Assist with monthly, quarterly, and annual reporting for program stakeholders
• Support purchase order requests, invoice processing, and accounts payable coordination
• Track invoice issues, payment questions, and purchase order discrepancies
• Coordinate work-order activity and follow up with vendors, internal teams, and external partners
• Maintain SOPs, training materials, job aids, and other documentation to support process consistency
• Identify opportunities to improve workflows, tracking accuracy, and administrative processes

Skills

• Experience coordinating programs, projects, operations, or administrative workflows
• Strong organizational skills and the ability to manage multiple priorities at once
• Comfort communicating with vendors, utilities, internal teams, and external partners
• Ability to independently research issues and follow through to resolution
• Attention to detail and accuracy in tracking records, deadlines, and documentation
• Strong written and verbal communication skills
• Ability to learn new systems and processes quickly
• Experience maintaining trackers, reports, or operational documentation
• Proficiency with financial or administrative coordination, including invoices and purchase orders
• Ability to know when to escalate issues for additional support or guidance

Preferred Skills

• Background in facilities operations, maintenance coordination, compliance administration, project coordination, or construction administration
• Previous exposure to plumbing, backflow compliance, or related operational programs
• Experience working in a property management or asset management environment
• Familiarity with work-order systems, project tracking tools, or reporting processes
• Interest in process improvement and building efficient administrative workflows

Horizontal is committed to fostering an inclusive, respectful, and equitable workplace where people of all backgrounds can contribute and thrive. We value diverse perspectives and encourage candidates who bring a variety of experiences, skills, and ideas to apply.

Please apply through this online posting or by visiting our Job Board at www.horizontaltalent.com/job-board. Applications will be accepted for 4 weeks. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team. The pay range for this role is $22 - $32 per hour based on qualifications and experience.