Join a dynamic workplace team as an Office Administrator supporting a Boston-based office in a part-time, on-site role. This position is ideal for someone who enjoys creating a welcoming environment, keeping operations running smoothly, and contributing to a positive employee experience every day.

Responsibilities

• Oversee day-to-day office operations to help maintain a clean, safe, organized, and efficient workplace.
• Conduct regular office walkthroughs and address operational needs proactively.
• Monitor office, kitchen, and facilities supplies, including ordering, restocking, and inventory tracking.
• Serve as the main point of contact for facilities and IT issues by submitting, tracking, and following up on tickets.
• Coordinate with building management and external vendors for maintenance, repairs, cleaning, and related services.
• Receive, sort, and distribute mail and deliveries appropriately.
• Partner with internal teams to support office operations, workplace needs, and on-site programs.
• Plan and help execute site events, employee engagement activities, and seasonal celebrations.
• Support daily food and beverage programs, including snacks, meals, and refreshments.
• Help maintain internal office documentation and site-specific information pages.
• Track office spending and support administrative requests as needed.
• Assist with local onboarding and orientation for new hires.
• Support space planning efforts and help prepare for future team growth.
• Provide logistics and technology support for meetings and broadcasts when needed.

Skills

• 2 to 5+ years of experience in office administration, workplace operations, or a similar support role.
• Strong organizational skills and the ability to manage multiple priorities independently.
• Excellent communication skills, both written and verbal.
• Experience working with vendors, building operations, or facilities support.
• Proven ability to provide responsive, professional, employee-facing service.
• Comfort working in a fast-paced environment with changing needs.
• Proficiency with Google Workspace.
• A proactive, solution-oriented mindset with strong attention to detail.

Preferred Skills

• Experience supporting events, workplace culture initiatives, or employee engagement programs.
• Background in a high-growth technology environment.
• Familiarity with onboarding coordination and workplace documentation management.
• Experience supporting office budgeting or expense tracking.
• Ability to build strong working relationships across teams and with external partners.

Horizontal Talent is committed to fostering an inclusive, equitable, and welcoming hiring process. We value diverse perspectives and encourage candidates from all backgrounds to apply, as we believe inclusive teams help create stronger workplaces and better outcomes for everyone.