Join a fast-moving events team supporting high-visibility partner conferences and sponsorship activations that help drive enterprise growth, brand awareness, and ecosystem engagement. This hybrid, PST-based contract role is ideal for an experienced events professional who thrives on logistics, collaboration, and flawless on-site execution across multiple major industry shows. 

Hybrid: In-office 2x/week (Monday and Wednesday Preferred); More during event weeks and onsite at events, as needed.

Responsibilities

• Support end-to-end execution of partner conference sponsorships, including deadlines, portal submissions, asset delivery, and contractual requirements.
• Coordinate booth logistics such as build, AV, furniture, graphics, electrical, internet, lead capture, and teardown for large conference footprints.
• Assist with speaker session logistics, including submission tracking, presentation deadlines, technical checks, and rehearsal scheduling.
• Help plan and execute co-marketing activations with partners, including development of event-in-a-box resources.
• Partner with exhibit houses, AV vendors, labor teams, freight, and drayage providers to keep event operations running smoothly.
• Manage shipping needs for booth materials, demo hardware, and swag for domestic and international events.
• Track budgets, purchase orders, and invoices in coordination with Procurement and Finance.
• Maintain vendor scorecards and provide input on preferred partners.
• Build staffing plans, booth duty rosters, and demo schedules for large on-site teams.
• Coordinate executive and customer meeting logistics, including room bookings, calendars, and briefing materials.
• Provide on-site support during load-in, event days, escalations, and load-out.
• Support lead capture setup and daily lead delivery to Marketing Operations.
• Maintain sponsorship intake tracking, gather event prospectuses, and support evaluation of new opportunities.
• Prepare post-event recaps, including performance metrics, budget summaries, and recommendations for future investment.
• Document repeatable processes, checklists, and playbooks to improve future event execution.

• 5+ years of experience in B2B event marketing, tradeshow management, or sponsorship execution.
• Direct experience managing sponsorship presence at major industry conferences such as AWS re:Invent, Google Cloud Next, and Microsoft Ignite.
• Proven success supporting large-scale booth activations at major events, including 30x30 or larger footprints.
• Experience coordinating exhibit house and AV vendor relationships from planning through onsite execution.
• Strong understanding of exhibitor portals, show services workflows, and sponsorship deliverables.
• Ability to create staffing plans, run-of-show documents, and operational event logistics from the ground up.
• Working knowledge of Salesforce and lead capture tools used for pipeline attribution.
• Experience with procurement and contract management tools such as Zip or Ironclad, or similar platforms.
• Excellent attention to detail, strong organization, and the ability to manage fixed deadlines.
• Clear written and verbal communication skills for cross-functional and vendor coordination.
• Comfort managing multiple activations at once and adjusting priorities as needed.

• Background in SaaS, cloud, or technology partner/field marketing programs.
• Experience coordinating international event logistics, including freight and multi-timezone collaboration.
• Familiarity with co-marketing programs and partner MDF processes.
• Ability to stay calm under pressure and solve problems quickly on-site.
• Proactive approach to identifying risks, gaps, and vendor issues before they escalate.
• Strong ownership mindset with the ability to work independently and follow through consistently.
• Collaborative, low-ego style that supports cross-functional teamwork.
• Demonstrated habit of creating checklists, playbooks, and process improvements to support scale.

Horizontal is committed to fostering an inclusive and welcoming environment where diverse perspectives are valued and every team member can contribute meaningfully. We encourage candidates from all backgrounds to apply and are dedicated to equitable hiring practices throughout the recruitment process.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.