Join a dynamic roofing program team supporting capital replacements, warranty work, and assessment-driven projects in a fast-paced, cross-functional environment. This Project Coordinator role focuses on keeping portfolios organized, project milestones on track, and work orders moving smoothly from activation through closeout.

Responsibilities

• Support portfolio administration by validating site drawings, maintaining project records, and helping keep data accurate across multiple systems.
• Update Smartsheet for real-time visibility, including cleaning up legacy data and managing access permissions and Dynamic View settings.
• Maintain roofing portfolio information in Maximo and support asset updates with accurate, timely data.
• Track skylight-related dates, milestones, and scheduling details to ensure project progress is clearly documented.
• Assist with opening and managing locations in SAP and Skylight to support project activation.
• Bulk load work orders for roof replacements, warranty items, and assessment follow-up work for vendors.
• Support project closeout activities to help ensure documentation is complete and payments are processed on time.
• Coordinate milestone tracking, contract documentation, kickoff calls, and project meetings.
• Draft communications for store and field teams related to planned and unplanned work.
• Monitor internal feedback channels and help identify valid issues to reduce unnecessary escalations.
• Support ad hoc reporting, business reviews, and portfolio updates as needed.

Skills

• Strong ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Comfort learning and working in systems such as Smartsheet, Skylight, SAP, Maximo, Procore, and Microsoft Office.
• Excellent organizational skills with the ability to track deadlines, milestones, and documentation across several workstreams.
• Clear written and verbal communication skills for coordinating with cross-functional partners.
• Customer service mindset with a collaborative, solution-oriented approach.

Preferred Skills

• Experience supporting facilities management, construction coordination, or capital project programs.
• Familiarity with portfolio administration, work order management, or project closeout processes.
• Experience handling data cleanup, access management, or reporting in project tracking tools.
• Ability to adapt quickly in a changing environment while staying organized and responsive.

Horizontal is committed to fostering an inclusive, equitable, and welcoming environment where different perspectives are valued and every team member can contribute meaningfully. We encourage candidates from all backgrounds to apply and join a workplace that supports belonging, respect, and opportunity for all.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.