We are seeking a detail-oriented and proactive Scientific Programs Specialist to support the planning and execution of meetings. This position offers an exciting opportunity to work in a dynamic environment within a scientific organization.

Responsibilities

• Coordinate the abstract submission process and manage program content for scientific meetings.
• Collaborate with program organizers to develop and publish online program bulletins.
• Oversee the sorting, review, and publication of scientific abstracts, ensuring data accuracy.
• Respond to inquiries from attendees and speakers, providing excellent customer service.
• Prepare and distribute reports, instructions, and sorting documentation related to abstracts.
• Manage logistics for meetings, including the shipment of materials and production schedules.
• Assist with additional tasks as assigned, including website updates and interdepartmental coordination.

Skills

• Minimum of two years of relevant professional experience, particularly in data entry and administrative support.
• Proficiency in Microsoft Office, Google Workspace, and project tracking tools.
• Strong organizational and interpersonal skills with the ability to work independently and collaboratively.
• Exceptional attention to detail and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills for diverse audiences.

Preferred Skills

• Experience in a scientific nonprofit environment and familiarity with abstract management systems.
• Proficiency in Salesforce/Nimble AMS and Planstone.
• Strong proofreading and editing capabilities.
• Ability to adapt to rapidly changing schedules and work in fast-paced environments.

We value diversity, equity, and inclusion and encourage individuals from all backgrounds to apply. We are committed to creating an inclusive environment where everyone can thrive.

Once you apply for this position, you may receive a phone call, SMS or email at the time of application from our Virtual AI Recruiter, Alex, to conduct an initial interview.