We are seeking a detail-oriented Admin Assistant to support our team with effective project coordination and administrative excellence. This hybrid position offers the opportunity to work both on-site and remotely, providing flexibility and a dynamic work environment.

Responsibilities

• Manage executive and team calendars, coordinate meetings, and organize travel logistics for domestic and international trips.
• Support cross-functional projects by maintaining project plans, timelines, and deliverables using project management tools.
• Prepare and format professional documents, meeting summaries, and reports, ensuring clarity and visual presentation.
• Act as a liaison across teams to facilitate communication and collaboration effectively.
• Monitor project milestones and dependencies, escalating risks or delays as necessary.

Skills

• Minimum of 2 years of experience in project management or coordination, with proven ability to manage timelines and deliverables.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with project management tools such as SharePoint, Monday.com, or Smartsheet.
• Excellent written and verbal communication skills, with strong editing and document formatting abilities.
• Highly organized, adaptable, and detail-oriented, with the ability to prioritize tasks in a fast-paced environment.

Preferred Skills

• Bi-lingual proficiency in additional languages based on business needs.
• Experience supporting multiple leaders with calendar management and scheduling.
• Positive attitude and a commitment to fostering a collaborative work culture.

We believe that diversity, equity, and inclusion are essential to our success and encourage individuals from all backgrounds to apply.

Once you apply for this position, you may receive a phone call, SMS or email at the time of application from our Virtual AI Recruiter, Alex, to conduct an initial interview.