Join a dynamic team as an Executive Assistant, where you'll play a crucial role in supporting the Meetings Department Executives by providing top-level assistance and ensuring smooth operations. This full-time contract position offers a unique opportunity to contribute to impactful scientific gatherings.

Responsibilities

• Provide comprehensive support to the Director and Associate Director, including managing calendars and coordinating appointments.
• Serve as the primary contact for stakeholders, handling inquiries and preparing meeting materials.
• Coordinate travel arrangements and assist with special projects, ensuring timely and professional execution.
• Prepare and proofread correspondence, reports, and presentations to ensure accuracy and clarity.
• Support budget tracking and financial administration related to meetings and events.
• Organize logistical arrangements for meetings, including virtual setups and on-site requirements.

Skills

• Proven experience as an administrative assistant or similar role, with strong organizational and communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong interpersonal skills to build relationships with diverse stakeholders.
• Proficiency in tools like Zoom, Google Suite, Microsoft Office, Salesforce, and ASANA.

Preferred Skills

• Experience in event planning, association management, or a related field.
• Creative problem-solving skills and a proactive approach to process improvement.
• Ability to adapt to changing schedules and work independently.

We are committed to fostering an inclusive environment where diversity, equity, and inclusion are core principles. We welcome applicants from all backgrounds to apply and join our team.