Job description
Administrative Associate II - Accounts Payable Front Desk Support
What You’ll Do
- Monitor AP email inboxes
- Answer AP’s phone line to provide payment status to internal/external suppliers or to direct calls as needed
- Assign AP invoices to main AP Admin Processors
- Open and scan invoices to the AP email inbox.
- Issue tax exemption certificates and credit references upon vendor/Buyer requests
- Process supplier invoices in accordance with established company policies and procedures.
- Reconcile supplier statements and AP accounts as assigned.
- Verify vendors bank routing & account information and documentation for audit purposes
- Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
- Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others to maintain a positive and productive work environment.
- Perform other duties as assigned.
- High School diploma or equivalent plus 2 or more years of related experience
- Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer.
- Must have good organization and communication skills and enjoy working in a team environment.
- Must be a team contributor and ability to actively support a fast-paced team environment.
- Strong data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
- Must be willing to work hours demanded during month and year-end accounting cycles.
- Ability to establish and maintain effective working relationships with internal and external customers.
- Ability to multi-task and manage/prioritize multiple customer requests.
- Preferred candidate would have some knowledge of sales/use tax.
- We are a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember that regardless of the legalization of marijuana in Colorado and other states, possession and use continues to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment.
- Work is performed in an office environment, laboratory, cleanroom, or production floor.
US CITIZENSHIP IS REQUIRED
Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.
In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact hr@horizontal.com.
All applicants applying must be legally authorized to work in the country of employment.
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