Location: Bay Area - needs to be onsite 2 - 3 days weekly.

Hours: Minimum of 20 hours weekly - 40 hours

General Executive Assistant

This individual will be responsible for managing business calendars for 2 Co Founders, meeting and agenda preparations, and special projects. The ideal candidate will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple priorities.

 

What we're looking for:

• Minimum of 2+ years of experience as a general Executive Assistant reporting directly to the C level Staff
• Must be organized, solutions-oriented, and able to manage numerous projects simultaneously
• Must have meticulous attention to detail
• Must be able to communicate clearly, succinctly, and effectively, in both speaking and writing
• Ability to anticipate  needs and think ahead

What will you be doing in this role?

• Serve as a right hand to the Co Founders
• Develop systems and procedures for workflow and expansion
• Partner with Co Founders to manage and strategically prioritize a dynamic calendar
• Keep a pulse on priorities and follow up on pressing action items
• Partner with executive support to align managing partner meetings and priorities
• Gather follow up action items and identify who is accountable for next steps
• Partner with CoFounder to create and maintain an organized filing system
• Develop systems and procedures to improve workflow and uphold a strict level of confidentiality and discretion
• Research new tools that can be used internally and make recommendations
• Research options for corporate retreat locations
• Analytical, the isn't a technical role, but the team does think analytically. Do you like spreadsheets?
• Tools used internally, but not required: 
  Google Workspace for documents
  Click up  for communications
  Slack for additional communications
• Figma is used for presentations