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Executive Assistant
San Francisco, California  |  Hybrid
Contract to Hire Position
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Applied on March 26, 2023
Job Id #61713 Posted February 23, 2023

Location: Bay Area - needs to be onsite 2 - 3 days weekly.

Hours: Minimum of 20 hours weekly - 40 hours

General Executive Assistant

This individual will be responsible for managing business calendars for 2 Co Founders, meeting and agenda preparations, and special projects. The ideal candidate will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple priorities.


What we're looking for:

  • Minimum of 2+ years of experience as a general Executive Assistant reporting directly to the C level Staff
  • Must be organized, solutions-oriented, and able to manage numerous projects simultaneously
  • Must have meticulous attention to detail
  • Must be able to communicate clearly, succinctly, and effectively, in both speaking and writing
  • Ability to anticipate  needs and think ahead

What will you be doing in this role?

  • Serve as a right hand to the Co Founders
  • Develop systems and procedures for workflow and expansion
  • Partner with Co Founders to manage and strategically prioritize a dynamic calendar
  • Keep a pulse on priorities and follow up on pressing action items
  • Partner with executive support to align managing partner meetings and priorities
  • Gather follow up action items and identify who is accountable for next steps
  • Partner with CoFounder to create and maintain an organized filing system
  • Develop systems and procedures to improve workflow and uphold a strict level of confidentiality and discretion
  • Research new tools that can be used internally and make recommendations
  • Research options for corporate retreat locations
  • Analytical, the isn't a technical role, but the team does think analytically. Do you like spreadsheets?
  • Tools used internally, but not required: 
    Google Workspace for documents
    Click up  for communications
    Slack for additional communications
  • Figma is used for presentations




Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.

In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact

All applicants applying must be legally authorized to work in the country of employment.


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You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Horizontal is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.


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