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Project Coordinator
Alameda , California  |  Onsite
Contract Position
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Applied on September 30, 2022
Job Id #59357 Posted September 20, 2022


Position Summary:

  • This position is non- exempt. Manages the development and implementation process of company's products and services involving departmental or cross-functional teams focused on the delivery of new or existing products.
  • Estimates project levels of effort and resource requirements by using standard estimating techniques and tools, and by working with appropriate staff to understand scope of effort.;
  •  Prepares project plans, schedules and budgets by using project management tools such as Microsoft Project and by working with appropriate staff to understand tasks necessary to complete project.;
  • Directs project execution by assigning tasks, tracking project schedules, identifying risks, and developing and executing contingency plans.;
  •  Assures project quality by using standard development methodologies and by working with SQA to develop and execute project quality plans.;
  • Communicates project status by preparing standard status reports, and by participating in departmental and customer project status update meetings.;
  • Resolves project issues by working with team members, project customers, and others as appropriate.;
  • Consults with internal project groups by sharing project management knowledge and assisting or mentoring more junior project leaders in project management processes and techniques.
  • Bachelor's degree plus 2-5 years of related work experience with a good understanding of specified functional area, or Master's degree with 0-2 years of related work experience, or an equivalent combination of education and work experience.
  • (Technical/Business Knowledge (Job Skills)) Working technical knowledge and application of concepts, practices and procedures.
  • General understanding of business unit/group function.
  • Will perform this job in a quality system environment. Failure to adequately perform tasks can result in noncompliance with governmental regulations.;
  • (Cognitive Skills) Works on problems of moderate scope where analysis of situations or data requires a review of identifiable factors.
  • Exercises judgment within defined procedures and practices to determine appropriate action. Has a broad knowledge of technical alternatives and an understanding of their impact on the systems environment.
  • Provides organizational support to the Artwork and Labeling Development department by working directly with a cross functional team, external translation suppliers as well as internal Design Production Artist team to coordinate and execute activities related to the development of packaging and labeling items for the launch and maintenance of company Diabetes Care products.

Main Responsibilities:

  • Responsible for coordinating with an internal cross functional team to develop packaging and labeling items for new products or revisions to existing products.
  • Responsible for coordinating the efficient use of Department resources to meet deadlines for new product releases and revisions.
  • Responsible for coordinating the translation of packaging and labeling items with language translation agencies.
  • Responsible for interpreting project schedules and escalating project timeline risks and issues to management.
  • Performs labeling coordination tasks using electronic workflow system and product lifecycle management system.
  • Support assessment for projects to identify scope and impact to labeling.

Knowledge and Skills

  • Accuracy, attention to detail, and strong proofreading skills required.
  • Ability to read and interpret project schedules.
  • Must demonstrate strong problem solving techniques.
  • Exhibits excellent verbal and written communication.
  • Strong interpersonal skills, must be service oriented.
  • Displays solid organizational skills, with the flexibility to quickly realign priorities to meet changing business needs.
  • Ability to work on premises for core working hours of department.
  • Excels in a fast paced, deadline-driven environment and is able to focus and follow guidelines with minimal supervision; ability to multi-task and anticipate resources necessary to complete the work.
  • Experience with medical device labeling or labeling for highly regulated industry preferred.
  • Experience in print production preferred.

Knowledge and Skills

  • Ability to read and interpret project schedules.
  • Demonstrates accountability, strong attention to detail and a commitment to accuracy-Strong proofreading ability and attention to detail is required.
  • Must demonstrate strong problem solving techniques.
  • Exhibits excellent verbal, written, and interpersonal communication skills when interacting with both internal and external customers
  • Strong interpersonal skills, must be service oriented.
  • Displays solid organizational skills, with the flexibility to quickly realign priorities to meet changing business needs.
  • Highly organized
  • Ability to work on premises for core working hours of department.
  • Knowledge in legal aspects of packaging, trademarks, and promotions is helpful but not a required.
  • Background in print production is preferred but not required.
  • Excels in a fast paced, deadline-driven environment and is able to focus and follow guidelines with minimal supervision; ability to multi-task and meet timeliness and accuracy standards by anticipating resources necessary to complete the work
  • Prior experience in the pharmaceutical, healthcare, or medical device industry.
  • Experience in a GMP environment, as well as familiarity with FDA and regulatory guidance documents related to Medical device labeling is preferred

Required Education and Experiences:

  • Bachelors Degree, preferably in Communications, Marketing, Business Administration, Academic or minimum of five years of relevant work experience in lieu of degree.
  • 2-4 years of work experience including coordinating, organizing and executing project activities.
  • Understanding of AGILE (or similar) documentation approval system.
  • Familiar with Engineering Change Orders (ECs) and Bill of Materials (BOM).
  • Computer literacy with PC. Proficient in Microsoft Office applications and Adobe Acrobat

Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.

In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact hr@horizontal.com.

All applicants applying must be legally authorized to work in the country of employment.

EQUAL OPPORTUNITY EMPLOYMENT SURVEY

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You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Horizontal is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

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