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Sr. Executive Administrative Assistant 
New York, New York  |  Onsite
Contract to Hire Position
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Applied on August 14, 2022
Job Id #57915 Posted July 26, 2022

Position Summary:
  • We are seeking an Administrative Assistant for one of our branch offices located in the Upper West Side neighborhood.
  • This position will provide receptionist duties and general administrative support to the Senior Managing Director, Managing Director and Agents.
  • This position will be performed in an office setting, 5 days per week, Monday to Friday.
Responsibilities include, but are not limited to:
  • Answer calls, screen calls, take accurate messages, and provide information to callers.
  • Greet Agents, staff and visitors, ensuring that Covid-19 protocols are followed for logging in and out of the office.
  • Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all necessary paperwork and scanning checks as needed.
  • Track all office related invoices, submit to Office Manager and or SMD for approval and Finance Department for payment.
  • Prepare and type board packages, mailing labels, and other documentation.
  • Be proficient in all Corcoran’s proprietary systems to assist Agents who have questions or require assistance utilizing those systems.
  • These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
  • Basic operational understanding of office printers and copiers, changing toners as needed.
  • Track all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
  • Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
  • Assist SMD with submission of monthly expense reports.
  • Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
  • Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
  • Order, maintain, and restock inventory of office supplies and beverages.
  • Assist with special projects as needed.
Job Requirements:
  • Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
  • 2+ years of experience in a customer centric business environment with administrative duties.
  • Proficiency in Microsoft Office Suite.
  • Excellent communication skills; verbal and written.
  • Must be detail-oriented with excellent organization skills.
  • Ability to interact successfully with both internal and external customers at all levels.
  • Professional demeanor and ability to defuse difficult situations in a calm manner.
  • Ability to multi-task, prioritize and be flexible with changing business needs in a high-paced team environment.
  • Must be physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.

In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact

All applicants applying must be legally authorized to work in the country of employment.


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You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Horizontal is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.


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