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Executive/Administrative Assistant
Plano, Texas
Contract Position
It appears that you have already applied to this job.
Applied on October 24, 2020
Job Id #43511 Posted September 29, 2020

Open and distribute mail

• For each transaction (note that certain transactions, such as real estate sales, have multiple documents per transaction):
o Print and compile documents 
o Arrange for signature (deliver originals to VP of Real Estate for signature)
o Arrange for external distribution (via mail)
o Arrange for internal distribution (via email)
o Scan in documents and upload to Lucernex
o Update legal index in Lucernex to reflect new documents
• Mail option letters, estoppels, and SNDAs (requires either certified mail or overnight mail) – we usually have 60-80 option letters, 70-80 estoppels, and 15-20 SNDAs per year
• For sales of real estate, arranges for delivery (usually by overnight mail) of closing documents to title company
• For closed locations (and this will be approximately 200-250 in the coming 12 months), arranges for hard store files to be boxed and shipped offsite to Iron Mountain pursuant to JCP’s retention policy.
• Retrieves requested files that are currently stored offsite with Iron Mountain
• Retrieves requested files that are currently stored on-site in the hard store file
• Although not common (given recent digital pivot), files hard copies of documents in hard store files located on-site
• Although not common (since Landlords usually perform), arranges for certain original documents to be filed of record with county clerk
• Performs certain calendar functions
• Arranges travel
• Completes iExpense reimbursement required form

Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.

In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact hr@horizontal.com.

All applicants applying must be legally authorized to work in the country of employment.

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Horizontal is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

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